Chief of Staff

The Rithm Project is building the multigenerational leadership force needed to reclaim and evolve human connection in the age of AI. Amid rising youth isolation and technologies with the power to unite or separate us, we connect people and ideas that move us toward a more relational and humane future. We do this through two intertwined strategies:

  1. The Creative Studio — designing tools, experiences, and content that spark a broad movement of young people becoming savvy consumers of AI and advocates for connection.

  2. The Changemaker Network — uniting cross-sector, multigenerational leaders to redesign the spaces and systems where young people grow up so that connection thrives and AI is integrated in healthy ways.

The Opportunity

As Chief of Staff, you are the strategic and operational leader responsible for turning The Rithm Project’s bold vision into aligned priorities, disciplined execution, and sustained momentum.

You serve as a trusted partner to the Founder and the coordinating force across the organization—bringing clarity where things are complex, follow through where this is opportunity, and coherence between strategy, action and resourcing.

You are the connective tissue for The Rithm Project, moving fluidly across priorities and tending to both progress and friction proactively. Approximately 60% of the role focuses on internal operations—owning planning rhythms and systems—while the remaining 40% is dedicated to fundraising enablement, ensuring the Founder is supported across funder relationships, materials, coordination, and execution.

Operating at the intersection of operations and fundraising, the Chief of Staff helps the organization run with focus, integrity, and excellence—designing systems and stewarding conversations that allow a small, mission-driven team to operate with maturity and rigor, while protecting the trust, beauty and human connection that sit at the heart of our culture.

You’re expected to connect dots with ease, anticipate needs as a second-nature, bring strong, grounded discernment, and know how to move seamlessly between vision and details—often without explicit direction.

What You’ll Do

Founder & Fundraising Support (≈40%)

  • Serve as the operational backbone for all fundraising efforts, ensuring momentum, follow-through, and clear communication

  • Own and maintain a centralized funder CRM, including contact details, relationship status, meeting notes, follow-ups, and next steps

  • Project manage the full fundraising process across rounds, including timelines, milestones, outreach sequencing, and diligence workflows

  • Prepare, organize, and iterate on fundraising assets such as grant proposals, pitch decks, financial models, one-pagers, FAQs, and investor updates

  • Coordinate scheduling, prep, and follow-up for funder meetings, ensuring the Founder is well-briefed and supported before and after conversations

  • Draft and manage outbound communications to funders (emails, updates, follow-ups) in the Founder’s voice

  • Track investor feedback, objections, and signals, and synthesize insights to inform fundraising strategy and narrative refinement

  • Act as a thought partner to the Founder on positioning, storytelling, and pacing—helping protect focus while maintaining forward motion

  • Ensure diligence requests, document sharing, and Q&A are handled accurately, promptly, and professionally

Internal Operations & Cadences (≈60%)

  • Own and run the organization’s planning and execution cadence, including annual planning, trimester priorities, and regular check-ins

  • Oversee impact metrics and progress tracking, both for internal staff reflection, learning & accountability and for external reporting to funders and partners

  • Design and steward the full employee lifecycle in partnership with hiring managers

  • Design and facilitate feedback loops and communication rhythms that support transparency, accountability, and trust

  • Create and steward internal spaces for connection and alignment (e.g., weekly team stand ups, team retreats, reflective rituals like our tea ceremony)

  • Oversee contracts and MOUs from draft to signature in coordination with our fiscal sponsor and vendors

  • Track invoices and payments and maintain monthly financial reviews with the fiscal sponsor.

  • Support annual budgeting and forecasting with leadership and advisors

  • Take ownership of the internal tech stack where information, documentation, and resources live (e.g., Notion, shared drives, collaboration tools)

  • Ensure information is organized, accessible, and kept current—reducing friction and knowledge gaps across the organization

  • Act as a central point of coordination across teams, identifying misalignment early and helping resolve issues before they escalate

  • Proactively unblock the Founder by anticipating needs, surfacing risks, and handling sensitive or complex coordination on their behalf

  • Support leadership decision-making by synthesizing information, preparing briefs, and clarifying tradeoffs

  • Perform misc tasks as assigned by the Founder in support of organization operations and effectiveness

You’ll Thrive in This Role If…

  • You are deeply comfortable operating in high-ambiguity, early-stage building mode, and don’t require rigid structure to be effective

  • You have strong executive presence and judgment, and know when to push, when to pause, and when to protect focus

  • You are highly organized, detail-oriented, and able to manage multiple complex workstreams without dropping threads

  • You communicate clearly, diplomatically, and with confidence—both internally and externally

  • You are energized by supporting a Founder and leadership team, and take pride in making others more effective

  • You can hold both big-picture strategy and tactical execution at the same time

  • You are discreet, trustworthy, and able to handle sensitive information with care

  • You enjoy building systems and processes that create clarity without unnecessary bureaucracy

  • You center human connection and systems, leading and influencing with candor, care, and inclusive co-creation principles

  • Actively scout and integrate new technology and AI capabilities that materially improve efficiency, clarity, and velocity in how the company operates and fundraises

Your Experience

  • 5–10+ years of experience in a Chief of Staff, operations, strategy, or founder-adjacent role (startup or high-growth environment preferred)

  • Demonstrated experience supporting fundraising efforts or capital-raising processes

  • Strong project management skills, with the ability to drive complex initiatives from idea through execution

  • Familiarity with fundraising workflows and materials

  • Experience owning or managing internal operating systems and tools (e.g., Notion, PM tools, CRM tools, Google Workspace) and a bias towards testing emerging technologies

  • Excellent written and verbal communication skills, including the ability to share, distribute, and synthesize information in a meaningful and effective way

  •  Nice to have: We welcome any systems thinkers with experience in talent management and/or designing and owning the employee lifecycle milestones.

More about this position…

  • Job-type: Full time 

  • US-Based: Remote team, flexible  

  • Salary Range: $130k - $160k 

  • Benefits:  Health insurance+

Sound like you?

If this role is sparking curiosity — or if you know someone who naturally operates at the intersection of culture, strategy, and making — we’d love to explore a conversation. To apply, please contact our talent team at talent@therithmproject.org, sharing what excites you about the role, along with your CV, and a summary of interest.